Category Archives: Podcast

66- Productivity Benefits and case study of time-linking: “A Short pencil is better than a long memory”


Select this link to listen to the audio episode.


Recording commitments, tasks, scheduled and confirmed “be-there” activities and other pertinent information is key to having a good Personal Productivity System. As the old saying goes: “A short pencil is better than a long memory.”

In other circles and in different environments in the small business environment, the saying has also been “The faintest ink is better than the best memory.”

From the feedback from our listeners who wanted clarification and review of the benefits of the key principles of organization.

This episode deals with the important technique of time-linking(TM). For more details, you can refer to module 9 of the Personal Productivity Premium Seminar course.


1.  Record it — either record it in an electronic tool or write it down (as the old saying goes, “when you think it, ink it!”

Remember that a study was done to see if written notes are easier to recall instead of recording the information in an electronic tool (e.g., digital tools). You can refer to this study and comparison in the following podcast episode:

2. Use your Control Center (or an extension of it) to manage your productivity and avoid losing or forgetting key information.

Another old saying states: “The key to organization is consolidation.” And your Control Center can be the focus for managing information, activities, tasks, projects, commitments and others’ commitments to you.

3. Always use the Time-Linking technique whenever possible.


Case study


You can understand and/or review the Time-Linking(TM) technique with the instruction from module 9 of the Personal Productivity Premium Seminar:

Select this link to view the pdf document on Time-Linking(TM).

To listen to the accompanying audio episode that uses this discussion guide, you can

Select this link to listen to the audio episode about Time-Linking.



Copyright (c) 2013, Matrix Solutions Corporation. All rights reserved.

0B- Retrospective – podcast monetization interview


During my hiatus, I wish to present this bit of evergreen information about podcast monetization (from 2014), which provides an interview of Fred Castaneda, and which is conducted by Doug Foresta of the Coachzing Show (although Doug himself is on hiatus at present).

Here are the show notes from the interview that was previously conducted by Doug Foresta:

The CoachZing Show is a podcast series, available on iTunes(R) and other directories, which delivers interviews with entrepreneurs, coaches, therapists, authors and speakers — to discover tips and techniques for effective content creation and marketing. It is available on iTunes and other directories, and it is a free podcast show.

Doug Foresta is the interviewer and host of this podcast show.

In this episode, we have a repurposed interview — as it is originally published by The reason why we deliver it in entirety and unedited as the final mp3 file published by CoachZing is that the person being interviewed is Fred Castaneda, who is also the host of The Struggling Entrepreneur podcast and the Podcast Reporter podcast (just 2 of the current active 8 shows).

As you will hear in this audio episode, Doug discusses the potential mistakes of content creators in the world of New Media and podcasting. He also discovers some of the strategies for entrepreneurs to make podcasting a successful tool as part of their marketing. They can do this by generating revenue streams by adding podcasting to their marketing.

We thank Doug for his interview and we know it will provide value to the aspiring entrepreneurs who deal with content creation.

Select this link to listen to the audio episode in a separate window.

Copyright (c) 2014, Doug Foresta and and Fred Castaneda of and All rights reserved.

0A- Podcast hiatus due to caretaking of Alzheimers victim


Thank you to our listeners.

Due to a medical situation, we are taking a break and going on hiatus until further notice. My mother has dementia and is now a victim of the terrible disease of Alzheimers.

My 93-year old mother needs care and attention and cannot be left alone for a minute, due to her condition and the danger to which she exposes herself when she is by herself — by things such as falls, possibility of fractured hips or bones, etc. So my job is a full-time caretaker and caregiver until this situation is over.

I will return to podcasting just as soon as I can.

I thank you for your patience and understanding.

And for those of you who have suffered through a similar ordeal, I thank you for your caregiving and for your prayers.


Your host, F. Castaneda

Select this link to listen to the audio podcast in another window.

Copyright (c) 2016, Matrix Solutions Corporation. All rights reserved.

63- Ten tools that help save time in Business


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albumart3_gaincontrolThis episode delivers the audio narration of an article as a post that was published on by Dana D’Orsi. It was called 10 Tools that help me save time in my business.

As you will hear in this audio episode, these suggested electronic tools are:

1. Dragon Dictation;

2. Evernote;

3. E.ggtimer

4. TimeTrade

5. Teux Deux


7. Outright

8. Dropbox

9. Hootsuite

10. Buffer.

In the article, she explains why these provide value for her business.

Dana D’Orsi also has a free deliverable with “top 9 business-building secrets” located at:


Copyright (c) 2014, Matrix Solutions Corporation and Dana D’Orsi from the article at All rights reserved.

062- Lisa Wells shows 50 ways to get your time back


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From an Entrepreneur who provides tools for the Virtual Assistant, Lisa Wells has a business at her web site

Lisa has put together a free ebook called 50 Ways I can save you money and give you your time back.
This audio episode is the audio narration of that publication, which you can get at the web site of

There are productivity savings in the action items and several sections that she delivers to entrepreneurs for tasks that can be delegated or outsourced to a virtual assistant. And that leaves the entrepreneur available to use the freed-up time for managing the business, creating the value — creating content, pursuing sales and customers and leads, and growing the venture.

Coast2CoastBusiness web site

In addition to this publication, Lisa Wells also provides an offering called the Business Finances Starter Kit. This package of electronic tools contains the following:

– Business Basics Checklist;

– Business Associates Information Form;

– Monthly Expense Checklist;

– Partnership checklist;

– Expense Budget Workbook;

– Income Snapshot Workbook;

– Travel Expense Workbook;

– Affiliate Income Tracking Workbooks;

– Goal-setting worksheets (using the SMART criteria);

– Profitability Analysis Worksheet;

– Expense Estimate Worksheet;

– Business Plan template.

This kit is a fee-based offering, and it can be purchased for the price of $19 US dollars at:

Note: there is a lifetime update offer for purchasing the forms packages at:

You can get the forms separately.

Here is the contact information for Lisa Wells:


web site:


However, please note that, in the audio episode, we remind the audience of the free Personal Productivity Premium Seminar called GAIN CONTROL OF YOUR DAY at This course is free for the listener–both the audio episodes (nearly 3GB worth) and the discussion guides (which are the workbooks) for the training, which was originally delivered as a 5-month course (of 25 modules, with multiple episodes in each module).

Copyright (c) 2014, Matrix Solutions Corporation and Lisa Wells of All rights reserved.

61- Personal review of tool called RESCUE TIME


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We deliver a review from a personal “first looks” at a tool which was recommended by a trusted friend, Dave Jackson of the School of Podcasting. The tool is called RESCUE TIME at

Briefly, this application tries to automate the process of logging how your time is being spent online. It also has provisions for you to include entries when you are not on the system (e.g., in meetings, on the phone, out of your office, at lunch, during travel, etc.). It has a productivity pulse and other productivity charts that can give you a visual indication of your results.

As you will hear in this audio episode, I take a tour that includes a walk-through for the LITE VERSION (that is, the FREE version):

– starting at the promotion of the site;

– installing the application,

– looking at the settings,

– investigating the dashboards,

– looking at the reports and tools,

– viewing the options for customer support,

– and finally seeing the possibilities of upgrading to the PREMIUM version (which is the fee-based version, either monthly or for a year at a time).

In summary, we feel that this application may be a good start for those entrepreneurs who have no application to support logging time used, but who may need something to assist the beginnings of recording TIME AND BILLING. With the Premium Version, you can track and measure the information by the client, or project, or even as granular as the TASK.

If you wish to see a document with the screen prints of the entire process, then we have a file called rescue-time-install-screens.rtf for you to view.

NOTE: Please be advised that we captured all the screens in this one file. This was the quickest way to get the information to you, and you can scroll through this large file in either MS WordPad or MS Word(R).

This file is NOT in jpg format or png format, for those who are used to that file format.

If you do not wish to to view the screens, you can follow along with the walk-through by going to the product web site of and following along with the audio episode.

Here is the link to DOWNLOAD the screens of the walk-through.

NOTE: for best results, we recommend that you download the file and open it with the accessory utility MS WordPad.

We plan to have interviews with other Personal Productivity specialists in the future, so that we can get a perspective of the tools they provide and the value they offer to their communities.

Copyright (c) 2014, Matrix Solutions Corporation. All rights reserved.

60- Productivity Hint – How to overcome Procrastination


Select this link to listen to the audio episode.



The Personal Productivity Seminar was distributed for FREE to our listeners. Details of how to get all the episodes or the DVD with all the materials is given in episode 14 from the archives.

For those who may not be aware of these deliverables, we give you an archive version of a hint and tip to deal with Procrastination, both in audio and pdf format. The details are given below.

In this episode of Gain Control of Your Day, a Free Whitepaper is offered — both in PDF format, as well as audio mp3 format. It is called “A Productivity Hint: How to Deal with—and Overcome—Procrastination.”

This whitepaper will deal with one of the four major causes of procrastination, as you will see. Please remember that this is just one part of a module of the Personal Productivity Seminar (and there are over 25 modules with extra sub-modules contained in the course).

Please be advised that the FREE delivery of the Personal Productivity Seminar has been going on since February of 2013.

In addition to this audio episode that contains the contents of the Productivity Hint Whitepaper, you may also get the original pdf file of the whitepaper.

pdfico.jpgclick here. For the PDF document version of the White Paper,

Copyright (c) 2007-2013, Matrix Solutions Corporation. All rights reserved.

59- How the course and tools helped Dave Wilkes in an Entrepreneur environment


Select this link to listen to the audio episode.


A TESTIMONIAL: Once Skeptical, Dave Wilkes is now PRODUCTIVE


This is a RE-POST of episode 002 of this podcast series.

In this episode of Gain Control of Your Day, we share an interview with Dave Wilkes, who has been a Corporate employee, a contractor and who has also worked in Small-Business and Entrepreneurial America.

Although Dave was originally skeptical that he could benefit from taking the course (originally from the Q4 Systems Personal Productivity Seminar), hear in his own words how he was able to reduce his stress by 99 per cent from what he learned in the course.

See how Dave was able to manage an overwhelming workload by using the tools and techniques which he learned in the Productivity Seminar — such as Time-Linking®. Also, learn how Dave was able to make time for a relaxed personal life by keeping the stress and chaos “out of sight, out of mind–but in control.”tm

The original transcript in entirety is available.

For a transcript of this interview, click here to view the PDF document.

Copyright (c) 2007-2013, Matrix Solutions Corporation. All rights reserved.

58- Completion of Seminar- How to get the FREE course on DVD



Select this link to listen to the audio episode.


This is a REMINDER that you can get the Personal Productivity Premium Podcast Seminar called Gain Control of Your Day for FREE.

This audio episode is a RE-POST OF EPISODE 014 of this podcast show with the details of obtaining the audio content and other materials of this premium podcast seminar on Personal Productivity — including the details of the content.



Personal Productivity Seminar– Premium course & Time-Linking™

This course is being delivered as PREMIUM CONTENT in over 40 audio podcast episodes and modules (and other sub-modules), along with all the discussion guides, list of topics and other materials that are listed below.

However, the content of this course will be delivered at no charge to those who wish to consume or download the files from the web site starting in  2013.

The course is designed to be delivered in a timed manner, so that the listener will NOT be overwhelmed at once by getting every module and all the materials immediately.

Note:This course is not merely concepts. It contains the TOOLS AND TECHNIQUES to help implement real Productivity and build lifelong skills, so that one will internalize habits and have lifelong skills to:

-accomplish more

-in less time

-with better quality and

-with reduced stress.

This course is delivered via the podcast series at the blog site over several episodes, so that the recipient can INTERNALIZE the training content — TOOLS AND TECHNIQUES – and make them lifelong habits.

Each module has been carefully created to be consumed in easy, bite-sized chunks and spaced out accordingly. Each module builds upon the other. Each is designed to be delivered IN SEQUENCE on a schedule. The course content in this podcast series can be consumed consistently – e.g., an episode each week or so until completion of the 40+ episodes in the 25 modules and accompanying sub-modules.

The following is a list and description of the course modules for the audio episodes and discussion guides, which will be published as part of the podcast series. The content is available for download or it can be streamed by listening via the audio player.


This course will NOT be available on iTunes(R)  via subscription.

This content is being delivered for the benefit of the Podcaster, Online Marketer, Entrepreneur and Startup Communities at no charge. We hope that the value delivered will help build needed skills for Personal Productivity, since it has been my unfortunate experience to witness that these communities do not have the skills, or have not learned them or internalized them–so that they may be better entrepreneurs.



Module 1: The four qualities ofQ4: vision, organization, planning & focus.

-Goals, tools, short-term planning,360-degree validation;

-Dealing with the obvious

-Files delivered via podcast:

·mp3- Module 00 – Welcome to Gain Control of Your Day seminar

·mp3- Module 01 – About the course- Tom Connely of Q4 Systems

·mp3- Module 01, Part 1 – The 4 Qualities of the Q4 Performance Model

·mp3- Module 01, Part 2 – The Q4 model & levels of personal productivity


Module 2: Are you out of control?…details and mental traffic.

-Information Overload,clutter and stress

-Files delivered via podcast:

·mp3 – Checkpoint: Review after Module 1

·mp3- Reviewing your objectives before Module 2

·mp3 – Module 2 – Mental Traffic and Details – are you out of control?


Module 3: “Time Management” doesn’t exist! Only Choice management does.

-A view of your choices and how it relates to your time.

-Value in choice management within the framework of time.

-Files delivered via podcast:

·mp3- Module 3 – Choice Management – and the “why”


Module 4: Are you wasting time during your day?


-Importance of recognizing them – and minimizing them

-Files delivered via podcast:

·mp3 – Module 4- Are you wasting time during your day?


Module 5: How to Balance Your Life within the Framework of Time

-Improving the 7 areas of your life

-What you need to achieve balance

-Files delivered via podcast:

·mp3 – Module 5 – Balance your life within the framework of time


Module 6: The Foundation: Creating Goals for Personal and Professional Life

-Goal-setting – and how it differs from other approaches

-Coming up with goals that are meaningful to you

-How to make your goals living elements for lifelong benefit

-Files delivered via podcast:

·mp3- Module 6 – Foundation: GOALS for professional & personal life


Module 7: How Productivity Relates Directly to Habits

-Importance of habits – forming them within the framework of time

-The impact of good and bad habits within your productivity

-Files delivered via podcast:

·mp3 – Module 7- How Productivity directly relates to habits


Module 8: The Control Center: Your Key to Productivity and Organization

-How a Control Center differs from ‘tools’

-The Baseline Center – the common denominator

-Incorporating other tools into your Control Center

-Files delivered via podcast:

·mp3 – Checkpoint after Module 7: Concepts-tools-techniques-systems

·mp3 – Module 8A – The Control Center and How it Helps you

·mp3 – Module 8B – Organizer Overview and walk-through

·mp3 – Module 8C – How some tools are used


Module 9: Time-Linking – What it is and how it works

-The elements of Time-Linking and how they relate

-Implementing Time-Linking within your environment

-Files delivered via podcast:

·mp3 – Module 9 – Time Linking: What it is and how it works


Module 10: Learning Time-Linking and Making it Second-Nature

-Practical application and exercises

-Files delivered via podcast:

·mp3 – Module 10 – Learning the technique of Time-Linking


Module 11: Effective management of Communications: One key to Productive Professionalism

-Methodologies for Communication and Organization- Part One

-Avoid “letting things slip through the cracks”

-Files delivered via podcast:

·mp3 – Module 11A- Effective Communications & Time-Linking- Part 1

·mp3 – Module 11B – Communications & Time-Linking – Part 2

·mp3 – Module 11C – Communications & Time-Linking – Part 3

·mp3 – Module 11D – Exercises and Customizing Notations


Module 12: Planning Methodology for Entrepreneurs and Small Business Owners

-Methodologies for Productivity and Organization – Part 2

-Files delivered via podcast:

·mp3 – Checkpoint after Module 11: Form the Habit of Time-Linking™

·mp3 – Module 12: Planning Overview and the methodology


Module 13: Managing Multiple Projects for Entrepreneurs and Small Business Owners

-Implementing practical Project Management – Practical application

-Files delivered via podcast:

·mp3 – Module 13A – Managing Multiple Projects – Part 1

·mp3 – Module 13B – Planning & Managing Multiple Projects – Part 2


Module 14: How to free up time for your high-priority Tasks and Projects

-Practical application and measuring your results

-Files delivered via podcast:

·mp3 – Module 14- Free Up Time for your High-Priority Projects & Tasks


Module 15: Methodologies to help you internalize the system and get immediate results

-Methodologies for Productivity and Organization – Part 3

-Files delivered via podcast:

·mp3 – Module 15- Methodology for Planning your day – Introduction


Module 16: How to Gain Control of Your Day

-Using tools & techniques to deal with daily chaos and activities

-Unplanned activities and critical activities within your priorities

-Files delivered via podcast:

·mp3 – Module 16A- Planning Your Day – Part 1 – Practical application

·mp3 – Module 16B – Planning Your Day – Part 2 – Practical application

·mp3- Module 16C – Planning Your Day – Practical Applications

·mp3 – Module 16D – Daily Planning Practical Applications for Entrepreneurs


Module 17: How to overcome Resistance to Improving

-Determining “resistors” in your environment and dealing with them

-Files delivered via podcast:

·mp3 – Checkpoint before Module 17 – Daily Planning Steps & Patience

·mp3- Module 17 – Overcoming Resistance to Improvement


Module 18: Dealing with – and overcoming — Procrastination

-Common causes of Procrastination – recognizing and addressing them

-Files delivered via podcast:

·mp3 – Module 18A – Overcoming Procrastination – part 1

·mp3 – Module 18B – Overcoming Procrastination – Part 2


Module 19: How to deal with clutter effectively

-Paper clutter in your business, office, home-office, home, etc.

-Managing electronic clutter

-Files delivered via podcast:

·mp3 – Module 19A – Dealing with clutter – part 1

·mp3 – Module 19B – Dealing with clutter – part 2


Module 20: How to keep score and win in the ‘game of productivity’

-Importance of declaring ‘victory’ in your environment

-Importance of methods to measure your results quickly

-Files delivered via podcast:

·mp3 – Module 20- How to keep score and WIN in Productivity


Module 21: Focus within productivity – the 360 degree requirement

-Importance of 360-degree validation within your environment

-Using Time-Linking™ and tools for implementing 360-degree validation

-Files delivered via podcast:

·mp3 – Module 21 – The 360-degree requirement in Productivity


Module 22: Using the System with Microsoft® Outlook®

-Samples, examples, scenarios, resources

-Files delivered via podcast:

·mp3 – Module 22A (not available any more)

·mp3 – Module 22B – Productivity Hints when using MS Outlook


Module 23: Other Productivity Topics and Techniques for your success

-Scenarios, resources and practical application

-Files delivered via podcast:

·mp3 – Module 23 – Other Productivity Topics for your success


Module 24: How to Gain Control of Your Life

-Planning for the future when you have control of your day

-Integrating your tools and techniques with your long-term goals

-After the contract with yourself: Next steps and recommendations

-Files delivered via podcast:

·mp3 – Module 24- How to Gain Control of Your LIFE


Module 25: FAQ and Bonus material

-Frequently asked questions

-File delivered via podcast:

·mp3 – Bonus episode: Productivity Hints for the Solo-Preneur & Freelancer


The above list describes the modules and mp3 audio episodes. Please be advised that there are also DISCUSSION GUIDES that will be available. These documents are the workbooks for each module and episode. Think of them as the documents for the self-directed EXERCISES from which you can gain PRACTICAL APPLICATION and develop the habits.
For a detailed list of the total pdf and audio  files included in the contents for the course, please click here for the pdf document.

As you will hear in this audio episode, you may prefer to get ALL the content at once, so that you do not have to download each separate module. You can receive every module, every episode and every bit of material for the course on a DVD disc with ALL the content, including:

– all the mp3 files;

– all the Table of Contents and Lists of Topics;

– all the Discussion Guides and Exercise Workbooks.

You can get all the content on a DVD disc. It will be delivered to you via mail. The package will have a tracking number, so that you can follow its course and be assured of receiving it. The cost for this all-inclusive disc is $10 US. This cost includes the taxes, shipping-and-handling charges, as well as royalty payments for the content of the course. Please be advised that the $10 charge is only for cost-recovery. In fact, it only covers the above-mentioned costs for a royalty charge, as well as producing the disc and sending it to the requester.

You can order the DVD disc with all the content by sending an email to:

gaincontrolofyourday [@]  [separated to prevent spam]

and including the following information:

– your name;

– your mailing address;

– a check or money order for $10

– (optionally) your phone number — if you prefer, we can call to inform you by phone that your payment has been received and that the DVD has been sent to your location, along with the tracking number and method of shipment.

Note: the offer for the DVD with all the content for the course is only offered for recipients living in the United States of America.

Note: because we are giving this content away at no charge (or the DVD for cost-recovery only), we will NOT be using PayPal or doing other electronic payments. The check or money order is preferred for tracking purposes and guaranty of the disc being delivered to you via USPS with tracking number.

Please enjoy the content and we hope you benefit from the value of this course to deliver lifelong skills for Personal Productivity.

Final note: The prior podcast episodes (from episode 1 up to, and including, episode 13A, may still be available as content for a “back-catalog” on the web site. However, the content of these episodes is NOT CURRENT and NOT VALID, insofar as dates and prices and promotions or webinars or consultations are concerned. The former is content that was published and stored in our back-catalog is only useful for historical and archival purposes now.

But some of the interviews  and feedback about the course may be relevant for those of you who would be interested in getting the content and downloading the episodes and materials of the Premium Podcast Seminar course.

Therefore, any statements made within episode 1 to episode 13A, inclusive, are no longer valid in terms of pricing, availability, webinars, consultation, warranties and/or guaranties — especially since there is no fee or charge for getting the content, since it is downloadable for free. Only the disc with ALL the episodes and materials is being offered for the nominal cost-recovery charge of $10 US. dollars.

If you have any questions, you can send an email to

gaincontrolofyourday [at]     (to prevent spam)

and we will go into more detail.

In the meantime, we hope you enjoy the updated premium productivity seminar course.

Copyright (c) 2007-2013, Matrix Solutions Corporation. All rights reserved. iTunes is a registered trademark of Apple, Inc, aka Apple Computer, Inc.

57- Frequently Asked Questions (FAQ) at the end of the course


albumart3_gaincontrolThis is the final Module 25 of the Personal Productivity Premium Podcast Seminar called Gain Control of Your Day.

This audio episode and pdf files are being delivered on this site FREE to our community of listeners.

This audio episode deals with the topic of:


Select this link to listen to the audio podcast episode.

Copyright (c) 2007-2013, Matrix Solutions Corporation and Q4 Systems, Inc. All rights reserved.